BetaSafe Information Services Limited (‘BetaSafe’ or ‘we’ or ‘us’ or ‘our’) is a company registered in Scotland, with registration number SC670106. This privacy policy will explain how our organisation uses the personal data we collect from you when you use our website.

BetaSafe is registered with the Information Commissioner, with registration number ZA779154.

Topics

• What data do we collect?
• How do we collect your data?
• How will we use your data?
• How do we store your data?
• Marketing
• What are your data protection rights?
• What are cookies?
• How do we use cookies?
• What types of cookies do we use?
• How to manage your cookies
• Privacy policies of other websites
• Changes to our privacy policy
• How to contact us
• How to contact the appropriate authorities

What data do we collect?

We collect the following data:

• Personal identification information (Name, email address, phone number, etc.)
• IP address (automatically collected)
• Web browser type, and operating system (automatically collected)

How do we collect your data?

You directly provide us with most of the data we collect. We collect data and process data when you:

• Register online or place an order for any of our products or services.
• Voluntarily complete a customer survey or provide feedback on any of our message boards or via email.
• Submit an enquiry using an online contact form.
• Use or view our website via your browser’s cookies.

How will we use your data?

We collect your data so that we can:

• Process your order, and manage your account.
• Email you with special offers on other products and services we think you might like.
• When we process your order, it may send your data to, and also use the resulting information from, credit reference agencies to prevent fraudulent purchases.

How do we store your data?

We securely store your data in our cloud-based data storage system, which is secured by means such as encryption, firewalls, and access controls.

We will keep your data for as long as is necessary to fulfil the purpose we collect it for, including for the purposes of any legal, accounting, or reporting requirements. Once this time period has expired, we will delete your data by removing any identifying information from the records.

Marketing

We would like to send you information about products and services of ours that we think you might like.

If you have agreed to receive marketing, you may always opt out at a later date.

You have the right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please send an email to privacy@betasafe.com.

What are your data protection rights?

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request BetaSafe for copies of your personal data. We may charge you a small fee for this service.
• The right to rectification – You have the right to request that BetaSafe correct any information you believe is inaccurate. You also have the right to request BetaSafe to complete the information you believe is incomplete.
• The right to erasure – You have the right to request that BetaSafe erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that BetaSafe restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to BetaSafe’s processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that BetaSafe transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us:

• By email: privacy@betasafe.com
• By phone: 0330 043 6561

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org.

How do we use cookies?

We use cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in
• Understanding how you use our website
• What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

• Functionality – We use these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer, and location you are in. A mix of first-party and third-party cookies are used.
• Advertising – We use these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. We sometimes share some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The BetaSafe website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

We keep its privacy policy under regular review, and place any updates on this web page. This privacy policy was last updated on 8th August 2020.

How to contact us

If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

• Email us at: privacy@betasafe.com
• Call us: 0330 043 6561

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that BetaSafe has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office (ICO): www.ico.org.uk